This Privacy Policy explains how EnergyTech Electrical Services Ltd (‘we’, ‘our’, ‘us’) collects, uses, and protects personal data. It applies to website visitors, clients, suppliers, and any individual whose personal information we process in the course of our business.
EnergyTech Electrical Services Ltd is the data controller responsible for your personal data. Our registered office is:
Unit 9 Hedley Court
Orion Business Park
Orion Way
North Shields
NE29 7ST
Email: hr@energytech.ltd
We may collect the following types of personal data:
• Contact information (name, job title, company, email, phone)
• Business details (company name, address, VAT number, purchase orders, invoices)
• Employment details for staff and applicants (see Employee Privacy Notice)
• Website usage data (IP address, browser type, and analytics)
• Vehicle-tracking data for company vehicles
We collect personal data when you:
• Contact us via our website, phone, or email
• Request a quote or engage us for services
• Supply goods or services to us
• Apply for employment or work with us
We may also collect limited data automatically through cookies or analytics tools.
We process personal data under one or more lawful bases:
• Contract – to fulfil service agreements and manage projects
• Legal Obligation – to meet regulatory and tax obligations
• Legitimate Interests – to manage business relationships and operations
• Consent – where required, for optional communications
We use personal data to:
• Deliver services, manage projects, and maintain client relationships
• Administer invoicing, finance, and supplier management
• Manage our workforce and compliance obligations
• Monitor company vehicle usage and safety
We share data only with trusted third-party processors:
CMYK IT Services (IT support), Big Change Job Watch (job management), Xero (accounting/payroll), and Microsoft 365 (email, storage). All processors operate under UK GDPR-compliant data processing agreements.
If we sell or buy any business or assets, we may disclose personal data to a prospective buyer or seller as part of that transaction. Such sharing will be lawful, limited, and subject to confidentiality safeguards.
We retain personal data only as long as necessary for its purpose, following our Data Retention Schedule:
• Accounting and tax records – 6 years
• Employment and payroll records – 6 years after employment ends
• Project data – 7 years after completion
• Recruitment data – 12 months after application
• Vehicle tracking data – 12-month rolling basis
We protect personal data through physical, electronic, and procedural safeguards including password protection, antivirus software, firewalls, and access restrictions. IT systems are managed by CMYK IT Services.
Where data is stored or processed outside the UK (for example, by Microsoft or Xero), transfers are protected using the UK-US Data Privacy Framework or Standard Contractual Clauses.
11. Your Rights
Under the UK GDPR you have rights to access, correct, delete, restrict, or object to processing of your data, and to request portability. Requests can be submitted to HR@energytech.ltd and are handled under our Subject Access Request Procedure.
We do not carry out direct marketing campaigns. Any communications are limited to legitimate business contact or service enquiries. We do not sell or share data for marketing purposes.
We may update this Privacy Policy to reflect operational, legal, or regulatory changes. The latest version is available on our website.
If you have any questions or concerns, please contact:
Data Protection Officer – Nadia Firth
Email: HR@energytech.ltd
Address: Unit 9 Hedley Court, Orion Business Park, Orion Way,
North Shields NE29 7ST
You also have the right to lodge a complaint with the Information Commissioner’s Office (www.ico.org.uk).
Approved By: Jonathan Kain (Managing Director)
Next Review: November 2026
